Foundation Fiscal Year-End Calendar

The following information is being provided to those who have Foundation accounts.

Accounts Payable

Please submit all payment authorizations and vendor invoices as early as possible. If you need a check issued by June 30, we must receive payment authorizations and invoices no later than 3:00 p.m. on June 15, 2018.

Purchase Orders

Purchase order requests (including grants, contracts, and trust accounts) will need to be received by 3:00 p.m. on May 25, 2018 (if $5,000 or more) and June 1, 2018, (if under $5,000).

This is an important deadline if your grant or contract expires or ends on June 30, 2018. Please note that our system is unable to backdate purchase orders.

Reimbursed Release Time

Completed RRTs, including required signatures, will need to be received no later than 5:00 p.m. on May 11, 2018. If RRTs are received by May 11, Purchase Orders will be issued to the University by June 30, 2018, but payment to the University will not occur until after July 1, 2018.

Cash Receipts

In order to post cash receipts in June, please assure they are received no later than 3:00 p.m. on June 22, 2018.

Salary Cost Transfers

All payroll transactions, journal entries for salary transfers and cost share documentation must be received by July 27, 2018, unless your grant/contract requires an earlier close-out period.

These deadlines apply to all Grants, Contracts and Trust accounts regardless of funding source.

If you have any questions, please contact Foundation Financial Services at 559.278.0850.